Assignment 4 (SAD2)

PRE-REGISTRATION FORM (screen shot by: Joverly Gonzales)
















SRIS (screen shot by: Joan Rose P. Dandoy)



Above images are the Pre-Registration Form and SRIS. Pre-Registration Form is a piece of paper which the enrollee needs to fill-up some inputs or information for them to have records in the corresponding colleges they have enrolled. As we can see the PRF form requires name, address, ID number, and the subject codes and descriptions. Also the students need to check the box of the sex type, type of students whether if your old, transferee or new enrollees. While in the SRIS which is the automated one requires ID number, student’s name, address, class, gender, contact email address, religion, year, type of student, desired career, parents, course, major and the subject codes and description.

Comparing the two tools of the enrolment system in the university it shows some similarity and differences in the data field. But before I will discuss that issue I will first cite the advantages of having this kind of tools for enrolment system. Using or having a Pre-Registration Form (PRF) is good, even though it is manual but it serves us a help or a guide to those encoders which they make their work easier. They will easily encode the data from the PRF to the SRIS and by this it reduce the waste of time. SRIS also has a big help to the enrolment system of the school because aside from being automated it keeps records of the students and it can easily search or track the student records if it is needed. Going back to the issue of the differences between the two tools, the Pre-Registration Form (PRF) and SRIS differ on the system interface, as I observed they has some fields in the SRIS which I cannot see in the PRF. Example of this are the religion, desired career and email address, if you are a new enrollees you need to face the encoder to fill up those fields verbally. I will suggest the uniformity of the two tools must be consistent and the layout of the two tools must be users friendly as what we call in a system, so that is readable and the student can easily understand it. Generally, Pre-Registration Form (PRF) and SRIS are has the same purpose in the enrolment system of the school, although it needs some improvements this two functions well for having a good kind of system in the enrolment.